What are the Benefits of Automated Payroll Systems

What is an automated payroll system?

In simple terms an automated payroll system effectively allows employers to distribute payroll processing through a computerised system. Payroll systems are used by employers the world over, streamlining their payroll procedures by ensuring that their employers are paid promptly and correctly.

Time Keeping Transportation

Employees are paid in accordance with the hours that they’ve worked each week. The employer is responsible for implementing a time-keeping system to calculate the number of hours worked, therefore paying employees accordingly. Many employers use a time clock to track the hours worked for each employee. Manual payroll systems require payroll to be completed by hand, this increases the likelihood of human error. Automated payroll systems negate this issue.

An automated time keeping system allows the employer to import time clock data directly into the payroll software. The Using a swipe card or badge, or in more innovative businesses, a hand or fingerprint system you can effectively calculate the working schedule of employees. Once the data is transported into the payroll software the data is calculated into hours worked. This simple procedure just requires a payroll member of staff to interpret the imported data.

Calculating payment

Automated payroll systems cover effectively calculate PAYE, loans and savings plans, hourly work or fixed salary wages for, potentially, an unlimited number of employees. Gross to net earnings are precisely calculated.

The automated payment system performs all manner of payments. From hourly rates to overtime, double time, salaries to commissions and even bonuses and reimbursements, the automated payment system facilitates all manner of payments. The system automatically generates pay checks and stubs and facilitates the required direct deposit.

Deduction Calculation

Salary and wage deductions are integral to payment processing. The employer is responsible for calculating these necessary deductions. From taxation to pension, and any number of reductions, such deductions are integral to the payment process. Automated payroll systems have tax codes encoded into the software. These systems calculate any withholding of monies precisely, and without error.

Keeping Records

National revenue services require employers to keep tax records for a period of time, as do governmental bodies. By using an automated payment system these records can be easily stored and accessed if necessary.

As you can plainly see the benefits of implementing an automated payroll system are numerous. Not only does an automated payroll system streamline the payroll process it ensures that all employees are paid promptly and correctly, allowing employers to feel confident their employees are happy with their salaries.

The History of Fingerprint Recognition

Fingerprint recognition has served as an identifiable form of personal identification for over a century. This science is preferred over other methods of establishing the identity of individuals for a number of different reasons.

Fingerprint recognition established professional forensic organisation, the International Association for Identification (IAI) in 1915. Fingerprint recognition established the first professional certification programme for forensic scientists, the IAI’s Certified Latent Print Examiner. The CLPE programme was founded in 1977. Those issued certification had to meet a stringent criteria.

Today, fingerprint recognition has evolved substantially, and is still the most commonly used forensic criteria used. In America alone, tens of thousands of people are added to fingerprint repositories each and every day.

Identification through fingerprints has been discovered as far back as 200BC. Chinese records from the Quin Dynasty 221-206BC have identified handprints as evidence during thievery investigations.

Moving forward more than a thousand years, a paper published by Dr. Nehemiah Grew was the first European to publish friction skin observations. In his 1684 paper to the Philosophical Transactions of the Royal Society of London, he outlined important findings on friction ridge skin observations.

The 1800’s saw increased awareness and knowledge of fingerprinting. In 1858 Englishman, Sir William James Herschel, the Chief Magistrate of the Hooghly district in Junipoor, India on a whim impressed the hand of a local businessman, Rajadhar Konai.

It is thought that Sir William James Herschel did so to frighten him out of all thought of denying his signature. Sir William then made it a habit to record palm prints, and later finger prints. This is considered to be the first modern day use of fingerprinting, but as opposed to keeping the prints for scientific evidence, they were kept for superstitious reasons.

The twentieth century has saw fingerprint recognition become increasingly prevalent, especially in state services. In 1903 the New York State Prison system introduced the systematic use of fingerprints for US criminals. From 1905 to 1908 the US Army, US Navy and Marine Corps created a centralised reference collection of fingerprint cards as a means of identification. During the next twenty five years a number of law enforcement agencies across the US adopted fingerprint recognition as a means of identification.

In New Orleans, Louisiana on August 1st 1977 the 62nd Annual Conference of the International Association for Identification (IAI) was formally credited as the world’s first programme for fingerprint experts.

Since 1977 the IAI’s Latent Print Certification Board has proficiency tested thousands of applicants, and periodically tested all IAI Certified Latent Print Examiners (CLPE’s.)

Over the last three decades CLPE status has become a prerequisite for journeyman fingerprint expert positions in many US State and Federal governmental forensic laboratories. IAI CLPE status is considered by many identification professionals as a measurement of excellence.

How does facial recognition software work?

Any futurists among you, sci-fi fans, or those with a curious nature may have been exposed to fictional impressions of facial recognition software. Sounds like technology that’s far, far away in the future, right? Well, believe it or not facial recognition software has been commonplace for almost a decade.

In 2001, the Tampa Police Department installed police cameras, equipped with facial recognition technology in the Ybor City nightlife district in an attempt to combat the growing crime rate. Sadly, after a two year experiment the software was deemed ineffective, and the project scrapped, yet with perseverance this technology has become prominent in today’s society.

Based in Minnesota, Identix is one of many companies that are presently developing facial recognition software for mainstream use. The Facelt software has the ability to pick out an individual face from a crowd and run a comparison search with a database of stored images.

So, how exactly does this software work?

Every individual face has its own distinguishing marks and features. From peaks and valleys that make up the contours of our face (or nodal points) to distinguishing features, each face is different. Each human face has approximately eighty nodal points. The software measures these through the following: the distance between the eyes, the width of the nose, the depth of the eye sockets, the shape of the cheekbones, and the length of the jaw line. These nodal points are measured creating a numerical code, called a face print. The image is then uploaded onto a database.

Facial recognition software of the past has relied on a 2D image for comparison. In order to be effective the image needs to be ideally looking directly into the camera with little variance in light or facial expression, obviously the margin for error was very slight. Even the smallest change would result in a nullified image.

3D Facial Recognition Software

As facial recognition software has evolved 3D images have become prevalent. Capturing a real-time image, with a person’s distinctive facial features like a rigid tissue and bone structure, precise eye socket curvature, and chin prominence has become possible. These features do not change over time, and are unique to the individual.

What is the exact science of 3D Facial Recognition Software work?

Firstly, the image is detected by digitally scanning an existing 2D photograph or by using a video image to provide a live picture of the subject.

Secondly, once the software has detected a face, the system determines the position of the head and the measurements of the features. The 3D software has the potential to recognise a face up to ninety degrees, whereas 2D software requires the face to be at least thirty five degrees from the camera. The software will then create measure the curves of the face on a sub-millimetre scale and create a template.

Thirdly, once the template has been established the software will then translate the template into a unique code. The code gives the template a set of numbers to represent the facial features. Once this process is determined the image is then scanned into a database containing a wealth of 3D images to determine a match. The challenge comes from the fact that some databases still only recognise 2D images.

The final step is to verify the image. The image should be solely matched to one image in the database. The match that’s identified in the database is called ‘Image 1.1’.

This software is especially prevalent and useful for law enforcement agencies, as well as a number of other sectors. Facial recognition software is here, and proving to be a valuable asset for society.

The History and Evolution of the Time in Clock System

For many of us the time in clock system is an integral part of our working week. Clocking in and out after a long shift provides your employer with the information needed to gage employee productivity. The clocking in and out system is something that we rarely think about. However, did you know the history of the clocking in and out system, and how it has played a large part in the working life of people the world over for over a century?

Invented by Willard Bundy, a jeweller based in Auburn, New York, with an innovative mind that was responsible for a number of patents, the time in clock system has evolved exponentially over the last century. A year after the time in clock device was first patented in 1889 Willard Bundy’s brother, Harlow, founded the Bundy Manufacturing Company and began mass producing time clocks.

By 1900 the brothers consolidated their business with two others to form the definitive time equipment recording business, International Time Recording Company (ITR.) As the success of the product became widespread the business grew, and in 1911 Bundy Mfg and another two businesses merged once more to become known as Computing Tabulating Recording Company (CTR) which would later change its name it IBM.

As the twentieth century rolled on, so too did the innovation of the time in clock in system, this enhanced technological advancement fuelled an increased demand for the product, and the ingenuity of these systems were exemplified by a number of corporations across the world, and as such the changes in the industry. In 1958, IBM’s Time Equipment Division was sold to Simplex Time Recorder Company. In the UK ITR was bought-out in 1963 and reverted to International Time Recorders, and by 1982 ITR was acquired by Blick Industries of Swindon who, themselves, were later absorbed by Stanley Security Systems.

In the latter part of the twentieth century with the introduction of computing systems time clocks moved away from standard mechanics to electronic time and attendance systems. These time and attendance systems were a revolution, and a substantial leap in terms of our technological progress. The employees were issued with magnetic strip card, complete with a barcode on the back. Once the RFID (radio frequency identification) tag comes into close proximity with the reader, the employee’s details are scanned and logged. The flexibility of these cards, combined with the user interface also allowed for holiday requests, absenteeism and hours worked to be easily recorded.

More recently we’ve seen time clock in systems adopting the technology more commonly seen in smart phones and tablets. With multi-touch screens, full colour displays, real time monitoring, and wireless networking, the sophistication of the technology is apparent.  Indeed, the growing popularity of cloud software has lead to time in clock systems being manufactured to interface seamlessly with the cloud.

As you can plainly see, traditional clock in systems have come a long way from basic mechanical systems. Today we’re treated to some of the most technological innovative systems, and surely far exceeded the wildest dreams of Willard Bundy over a century ago.

Fingerprint technology is here – just look at the new Apple iPhone

Technology has advanced at an exponential rate over the last few decades. From the miniaturisation of the microchip to the ubiquitous use of touch screen technology we’re surely living in a wondrous age.  One of the more fresh and exciting innovations is fingerprint technology – with Apple employing this technology to great effect.

Fingerprint technology explained

The new Apple iPhone 5S uses a fingerprint sensor to open the device. This sensor scans your fingerprint, matching the scanned image to a pre-defined image of your finger. Gone are the days of having to remember a code, your fingerprint is now your personal security. Every fingerprint is unique to the individual – your iPhone couldn’t be more secure.

How does it work?

The iPhone is fitted with an image capture system that is designed to capture and store an imprint of your finger, and embed that image in the swipe panel. This pioneering technology analyses the skin indentation pattern of your fingertip, comparing it to a set of pre-stored date verifying your identity. Such is the sophistication of this technology it, not only precisely records the ridges of your finger but, calculates an image of the live skin below the surface of your fingertip.

The potential implications of large scale fingerprint technology

Large scale usage of fingerprint technology may result in the death of traditional passwords. The multi-character password is an antiquated security measure. Most any password can be cracked by unscrupulous individuals with access to specialist software, no matter how encrypted the password is.

Theoretically, fingerprint scanning technology could completely eradicate the need for traditional passwords. Technology doesn’t stand still, it’s consistently evolving. The benefits of fingerprint security are far reaching and touch a wealth of different industries. From online banking shopping to any number of different security functions, the introduction of fingerprint technology would revolutionise our society.

Are there any alternatives on the horizon?

One growing field is biometric authentication. In layman’s terms this is a method where a part of your body is used to authenticate your identity. Iris scanners were at one time considered to be the holy grail of identification and synonymous with fictional views of the future. Only time will tell whether or not this technology will become mainstream, however this technology won’t be imminently introduced into mainstream society.

More recently similar technology has been proposed and investigated. Monitoring and recording the unique rhythm of a person’s heart may well be the wave of the future. Through the use of a bracelet that monitors your pulse as a manner of identification has been explored. This technology would, hypothetically be a more consumer-friendly biometric security device.

As you can plainly see we’re at the dawn of a new generation of technological enhancements that will make our lives all the richer. Exciting times lay ahead!

See the benefits of a clock in system for your business

Are you searching for a system that allows you to effectively manage the data gathering and reporting aspect of your business? Are you looking to streamline the efficiency of your payroll practices? Is the meticulous nature of client billing causing you headaches? Looking for a more effective procedure? If you can categorically answer yes to all or any of these questions then you would greatly benefit from a clock in system.

A clock in system makes your business more efficient, and saves you money. Can any small business owner afford not to consider using a clock in system? The answer is no, for the reasons outlined below.

Payroll and Clock in Systems

If you have meticulous knowledge of when precisely your employees are working, you have a comprehensive idea of the wages that they’re entitled to. For example, it’s not unknown for employees to consistently arrive late for work. A clock in system allows you to carefully monitor everyone’s arrival and departure time each day. This ensures that the correct wages are distributed. The vast proportion of swipe card systems is an effective way to actively track when those are working and when they are not.

Data Gathering, Reporting and Clock in Systems

Clock in systems can produce automated reports. Such reports are invaluable for keeping track of large quantities of data. Indeed, from employee names, contact details, and job titles to contracted hours of employment, and time of arrival in the morning, clock in systems are highly effective, and essential.

The information that clock in systems is both rich and diverse, and essential for business owners. Indeed, this information is vital for managers to understand the personalities in their business, and forms a large aspect of appraisals.

Whether you are a small business owner, or indeed if you are tasked with managing a large department clock in systems form an integral part of making your life easier, and allowing you to be organised and thorough.

Billing Clients and Clock in Systems

Clock in systems allow you to quickly and effectively calculate the costs that your department or business incurs. Not only can they monitor time and attendance they can effectively allow you to monitor individual projects and tasks. For example, if you have a client that bills you by the hour, you can effectively monitor their productivity. This allows you to have an astute understanding of your expenditure, and calculate the return on your investment.

If you haven’t considered investing in a clock in system before…..then maybe you should!

AVAST antivirus STILL showing a false positive on our website

Well, here we are more than two weeks later and AVAST still says our website contains a Trojan virus. This despite several e-mails and reports, and a detailed discussion on their support forum.

Here’s the REALLY funny part: If you have AVAST activated and you click the software download link on our website, AVAST will report a Trojan. Now, if you temporarily DISABLE AVAST, download the file, RE-ENABLE AVAST and then use it to scan the VERY SAME FILE, if comes up CLEAN – NO virus report.

I guess if you are using a free antivirus you should not be surprised…

Our recommendation is to buy yourself a proper antivirus package. The majority of systems are very competitively priced today. We use ESET NOD32, but you can use Kaspersky, Panda, Trend, Bitdefender or whatever.

AVAST Anti-virus false alarm

21 September 2013 AVAST Anti-virus false alarm

Alle gebruikers van Africlock en AVAST anti-virus. (English version follows below)


Let asseblief daarop dat AVAST op die oomblik (heeltemal verkeerdelik!) ‘n probleem sien met Africlock se sagteware en dan word die program outomaties gestop en ‘n deel word selfs uitgewis. Sien die illustrasie hierby. GEEN ander antivirus-pakket maak hierdie fout nie en daar is BESLIS nie virusse in ons sagteware nie.

Ons het reeds met AVAST in verbinding getree en die probleem behoort hopelik binnekort opgelos te wees. Intussen sit ons egter wel met ‘n krisis want u kan moontlik nie die stelsel gebruik nie en die maandeinde is naby.

Die enigste manier om Africlock te kan gebruik as u die fout soos beskryf, ervaar, is om AVAST heeltemal af te skakel. Hierdie is wel gevaarlik en ons beveel aan dat u intussen ‘n ander antivirus-pakket installeer (enige van die bekendes soos Kaspersky, McAfee, NOD32, Trend of wat ookal). U kan AVAST wel tydelik afskakel, soos volg:

Regs onder op u Windows-skerm is daar ‘n klein oranje “icon” met die kleinletter “a” daarop. As u dit regskliek verskyn ‘n paar opsies – kies “Avast: Shields Control” en kies dan “Disable permanently”. Kliek dan “Yes” op die bevestiging wat dit vra. Hierna kan u Africlock weer van ons webtuiste af installeer deur hierdie skakel te gebruik: http://www.clock.co.za/setupafriclockminimal.exe

Onthou om AVAST hierna weer aan te skakel, maar wees bewus daarvan dat die probleem dan weer gaan voorkom totdat AVAST hulle fout regstel.

All users of Africlock and AVAST antivirus

Please note that AVAST currently (completely wrongly!) identifies Africlock as a virus problem and then automatically disables the program by deleting some components of it. NO other antivirus does this, and we MOST DEFINITELY do not have viruses in our software.

We have already contacted AVAST and we believe that the problem will be resolved soon, however, in the mean time we have a crisis and the month-end is approaching fast.

The only way to be able to use Africlock at the moment, should you experience this problem, is by completely disabling AVAST. This is dangerous and we recommend that you install a different antivirus (Kaspersky, NOD32, McAfee or any other well-known product). You can disable AVAST as follows:

At bottom right on your Windows screen, you will see an orance icon with the letter “a” on it. Right-click this icon, then select “Avast” Shields control” and then “Disable permanently”. Click “Yes” on the confirmation request. When done, you will be able to download Africlock again using this link: http://www.clock.co.za/setupafriclockminimal.exe

Remember to turn AVAST back on, but understand that you will have the problem until you replace AVAST with something else, or until AVAST hopefully fixes their error.

Africlock time and attendance and diesel control