Leave options

This shows you how the leave balances have changed over a period. There will be an entry for every pay slip generated. 3 leave options (vacation, sick and family responsibility leave) will be shown in the table.

In this tab all the general information for the specific employee's leave will be shown. The leave balances can be changed here and the calculation method can be changed.

Here, you can check that you are dealing with the right worker. The employee's employee number, initials, surname, full names and employee group will be shown.

The system has a couple of leave calculation methods.

1. 1 hour for a certain amount of hours worked (according to law employees should receive an hour for every 17 hours worked)

2. 1 day for a certain amount of days worked (according to law employees should receive a day for every 17 days worked)

 

Permanent employees are entitled to 3 weeks of vacation leave in a year. This will give an employee on a 5-day work week 15 days of leave and an employee on a 6-day work week 18 leave days. Leave can gradually increase by give a certain amount each month, or the full amount is given at the start of the year. We prefer the 'days per month' method, because otherwise employees often use up their leave too quickly.

3. Days per month: Depending on the contract, the minimum amount of days should be equal to 3 weeks' working days over a 12 month period.

4. Days per year: Depending on the contract, the minimum amount of days should be equal to 3 weeks' working days given at the start of the year. Please note, if an employee has not used all of his/her leave for the year, the system will carry over the remaining days to the new year.

The general rule for sick leave is 6 weeks in a 3 year cycle. This means that an employee working 5 days a week, is entitled to 30 days for the 3 year cycle, where an employee working for 6 days a week is entitled to 36 days. It is your responsibility to ensure that the setting on the system is correct.

The general rule for family responsibility leave in South Africa is 3 days per year.

Click here to save any changes made.

Close the window without saving the information.

The employee's current leave balances will be shown in the yellow window. The vacation leave will be shown according to the leave method chosen. Sick leave and family responsibility leave will be show how many leave is available up to a certain date.

When you click on the 'Adjust' button, some of the locked fields will unlock. The vacation leave date will be the only date that can be adjusted, but we do not recommend this unless you are sure about yourself. The system uses the pay slips to adjust the leave and changing the date here can mess up the calculation. The date here will usually be the end date of the pay slip or the last date of the year where employees receive 'days per year'. The sick leave date is fixed, because it takes place on a 3 year cycle from appointment. Family responsibility leave's date is also fixed because it is only valid for a year. Adjust the amount of days on a specific date if you pick up on a mistake.