Adding advance

Enter the date on which the payment or deduction must be made.

Type the employee number or use the LIST button to choose an employee.

Click here to select the item description which must appear on the pay slip.

If a photo of the employee has been loaded on the system, it will be shown on this screen.

Check this box if you want to print an advance form for the employee to sign.

Check this box if you want to print the employee's banking details on the advance form that the employee will need to sign.

Enter the amount of the payment or deduction here.

Anything that you type here will appear on the pay slip instead of the wording shown in the 'Description' field. Assume that your employees occasionally purchase maize or chickens from you. It is not necessary to define two separate pay slip items. You only need one item called Goods purchased. When an employee buys chickens, select Goods purchased from the list but type 'Chickens purchased' in the 'Remarks' field. In the case of maize, type 'Maize purchased'. The wording in the 'Remarks' field will appear on the pay slip but the deduction will be treated according to the definition of Goods purchased.