Africlock Manual
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Create meter readings for:

Create meter readings for:
If you've selected 'Add new readings' you will be presented with this form. The system needs this information in order to determine which employee's records must be processed.
11. Browse/edit pay item descriptions
Click here if you need to input readings for a meter type which has not yet been defined (e.g. an item description exists for electricity consumption, but you are about to enter readings taken from water meters). The new item must be created and when you have done so, select it from the list to the left of this button.
To create a new item, follow these steps:
1. Click on 'Browse/edit pay items descriptions'.
2. Add a new pay slip item.
3. Choose 'Deduction'.
4. Choose the top option: 'All deductions not shown below'.
5. Fill out the open fields by giving an appropriate English and Afrikaans description. Use the arrow to see the different 'Item types', and select the option: 'Reading based'. The recurrent block must also be checked.
The pay slip item will now be available to be chosen as described at #2.
2

Pay slip item

2. Pay slip item
Select the meter type (water, electricity etc.) for which readings will be entered.
3

Date

3. Date
The date on which the reading was taken. This must fall within the pay period.
4

Generate readings for

4. Generate readings for
Indicate whether the readings will be entered for one employee group or for all employee groups.
5

Employee group

5. Employee group
If you chose 'One employee group', select the group.
6

Users

6. Users
'Existing users' means that the system will process only those employees from the chosen group(s) who had deductions for the particular meter type on their latest pay slips. If 'All users' is selected, all employees from the chosen group(s) will be processed.
77. OK (Generate records)
Create meter readings as specified on the form.
88. Cancel
Close the window and do nothing.
 
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