1. Personal details

There is two options with employee numbers. It can be system generated (only numerical), or it can be user generated (numerical or alpha numerical). This setting can be adjusted here.

Capture the employee's initials, surname, full and first name in each respective field.

After the employee's ID, name and surname have been captured, those fields will be locked. If there is a mistake in one of these fields, click on 'Fix spelling'. This will unlock these fields and the mistake can be corrected. Do NOT unlock the fields and add a new employee's data overriding the old employee.

Mark the employee's nationality. If it is a foreign employee, the country of origin field will appear.

The expiry date of the employee's passport can be entered here.

Enter the employee's correct ID number. The system will test automatically if the ID is valid. If it is a foreign worker (marked as such under nationality), the passport number can be entered in this field (Please note: The system does NOT test the validity of the passport).

The date of birth will automatically be generated after the ID number has been entered.

This field will appear when 'Foreign' is the option chosen under 'Nationality'.

In which employee group should this employee be grouped. If the employee group isn't in the list, it should be created. Tables/Master tables/Employee groups

This field will be visible if there is a couple of teams defined on the system. This can be done here: Tables/Master tables/Teams/Supervisors

This list should be created as you go along. Just start typing in the field with the correct occupation wording. This will now be available on the list.

Choose the correct OFO code for the employee.

The company's name will be printed here if there is more than one company loaded on the system.

Choose the language preference of the employee. His/her pay slip will be printed in this language.

Full details of the employee's appointment will be printed with this button.