Pay slip template - salaried worker

 

The heading is automatically written as 'Period ending end date':

or 'Month year': .

The heading can be changed to something else if you would prefer to do this, and will be shown after the colon(:). If you do not want to show the pay slip number on the pay slip, it can be removed under Tables / Pay defaults / Print detail on pay slips / More options / Print pay slip number on pay slip.

Salaried workers can earn an hourly wage or a fixed wage. The system will look at how much hours was in the pay period (hourly) or will give the employee a fixed wage (no matter how many hours worked).

The employee's fixed wage per pay period before deductions.

If the employee worked extra hours/overtime for which he needs to receive compensation, it can be added directly unto the pay slip. On an hourly wage slip, one of the fields (normal time) will already be filled in by the system. If you've used exceptions in this period, this will also be in the appropriate fields on the pay slip.

Each item's tariff: The system uses the information it has been given to calculate the tariff (fixed wage and what the average monthly hours are). Do not just change the tariffs. Please phone the office if the tariffs are incorrect. It is usually just a small adjustment that needs to be made for the tariffs to be calculated correctly (it is easier to troubleshoot with teamviewer than to explain each possible scenario).

The system does a simple multiplication sum where the hours are multiplied by the tariff to get an amount for each field.

The hours can be added manually or with the use of exceptions. The second column shows the rates.

 

If you want to show the employee something specific, and you want it in writing, it can be entered here. The signature field is also close to the remark, so it is a good place to give through certain information.

The savings plan must be paid out on the pay slip, unless the employee received cash that should not reflect on the pay slip. If the employee received cash, it should be handled with an interim transaction. If the savings are paid out on the pay slip, the system will use the correct pay slip item automatically and the full amount of the plan will be selected. If the employee should only receive some of the savings, the amount can be edited.

This will then be listed under wage calculation and under savings plan transactions (as a withdrawal) with the current balance is.

The bank information of the employee will be shown here if it was imported into the system. This will also be printed on the pay slip provided it is set like this and doesn't overlap with other settings.

All payments and deductions will be listed here. Some of the items are system generated items and cannot be edited or deleted.

The pay slip or the tax calculation can be printed for a specific employee. Choose the printout you are looking for, check the correct box and click on OK.

The tax year will be shown on the pay slip.

If the employee's tariff changes, use the 'Calculate tariffs' option. The system will then adjust all the amounts: overtime, Sunday time, night work, etc. If you only change one field on the pay slip, there will be no other adjustments made.

The system will give through leave information in this section.

If the employee is set up as a day worker, information on days in the period will be shown here.

If the employee wants to sell leave or when the employee's services are terminated, leave can be paid out here. VERY NB: If the employee goes on leave, DO NOT pay out his/her leave. Add leave under his/her name, and create pay slips for the correct periods.

How much is the employer's UIF contribution?

Read more about how payment on public holidays work.

Force the system to recalculate UIF. Sometimes, there is sometimes a third decimal that implicates the calculation, and by recalculating it here, the system sorts itself out.

A printout of how UIF is handled.

If no UIF should be deducted, this block can be checked. Remember there are legally 3 reasons why one does not deduct UIF. The correct reason can be selected under the employee's personal data.

Force the system to recalculate tax, the system is suppose to do it automatically.

Save the pay slip.

Discard any changes made. The system will give a warning where it will ask you what must happen to the changes. If it should be discarded, choose 'Discard', otherwise choose 'Retain' and then click on OK (Save).

Pay slip items can be added, edited or deleted. Some of the system generated items cannot be deleted or changed.

A short summary of the employee's pay slip. The employee's gross salary, with the sum total of additional payments and/or deductions, gives the nett paid that is owed to the employee.