Time clocking machines have been employed in a wealth of different sectors and vocations for a very long time. Such systems allow for businesses to have an accurate gauge of employee attendance and hours worked, providing a pivotal stream of information when calculating payroll.
It’s true to say that not all companies make use of such systems. However, those businesses with a large workforce will discover that the information they collate is vital to enhancing the efficiency of their business.
Here are four solid reasons to employ clocking in machines within a business environment.
Precisely Tracking Hours
Clocking in machines allow businesses to calculate the hours that employees have worked. When left to employees, hours worked can be exaggerated. Clocking in machines negate any such discrepancies. Collating the hours worked by an individual employee is simple and reliable.
Making the Payroll Process Easier
As highlighted above, clocking in machines makes payroll easier and simpler to calculate. Once the clocking machines have collated the relevant information it’s then transmitted to a central hub database where any transcription errors are identified. Not only does this reduce the work of your payroll department, but it will also reduce the work of your payroll staff and any complaints. Manual transcriptions may suffer from human error.
Detection of Employee Presence
One of the major human resources issues that larger organisations suffer from is the presence of their employees throughout the course of any working day. Clocking in machines resolve this issue by detecting whether employees are present in the building or not. This can be especially useful if you have an issue that requires attention, or if a particular member of staff is needed should you have a client visit.
The Enforcement of Company Policy
Advanced clocking in machines can be programmed to mirror company policy and monitor employee behaviour. Employing such a system can inform your manager when an employee has poor timekeeping. In extreme cases clocking in machines can be used to discipline employees that persistently appear to not tow the company line.
These are four prominent reasons to employ the use of clocking in machines in the workplace. Not only will they enhance productivity but, they make collating payroll information all the easier.